Friday, January 28, 2011

tips on reporting requirements for grants

After you have been awarded a grant; your granting agency will requests reports from you to follow the status of your project.  These could be due monthly, quarterly or yearly.  Usually there will be a form or template that the grantor will require your reports be turned in as.  This could be as simple as a paragraph discribing your latest activities or could be in depth to show itemized spending, time sheets, and budgets.  Check with your grantor to find out exactly what is expected and make sure you are providing them all the documentation they need.

Reporting also requires keeping good files.  Make sure to keep copies of any bills or receipts.  If you are using your time as a match or in-direct cost it's good to keep track of the number of hours you put in on the project as well as any volunteer time.  It's also a good idea to keep track of important dates within your project (such as starting dates, delivery dates, etc.) so this can be compared with a timetable.

Lastly, always turn your reports in on time.  Know when they are due, what all is expected on the report and be honest with the grantor.  They will understand that things don't always go as planned and can help you make an extensions as needed.  It's important to have a good working relationship with your grantor so do your part in being organized and responsible.

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